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CNR Office Manager

Open until best-qualified candidate is selected.

Please quote vacancy number: ADM1361-1701


Reporting to the Director of Central News, the CNR Office Manager is responsible for the efficient functioning of the operational aspects of the Central Newsroom (CNR) as well as supervising or assisting in supervising all non-editorial activities of the department. Duties include, but are in not limited to, routine and unanticipated administrative responsibilities, from scheduling and budgeting to interacting with other broadcasting and operational divisions of RFE/RL. The CNR Office Manager must also keep abreast of all changes in administrative and operational policies and procedures, as well as communicate, explain and ensure compliance within CNR.

Qualifications:

Business administration or related field (BA - Bachelor degree), mandatory

Administration (min. 3-5 years), mandatory

Previous experience working in a multicultural or a multinational environment; or experience living and working abroad, preferably in relevant RFE/RL target regions., desirable

Analytical Skills - Ability to use a methodical step/by step approach to breaking down complex problems or processes into their constituent parts; to identify cause and effect patterns and analyze problems to arrive at an appropriate solution, mandatory

Understands and meets customer needs in a helpful way, whether they are internal or external clients, mandatory

Communication skills; written and verbal., mandatory

Previous experience handling confidential data., mandatory

Accuracy and detail orientation, mandatory

End-user knowledge of MS Office applications., mandatory

Organizational skills, mandatory

Ability to quickly anticipate, trouble-shoot and resolve problems, mandatory

End-user knowledge of Lotus Notes., desirable

Czech language (Proficient), mandatory

English language (Proficient), mandatory

Broadcast region language (Working Knowledge Oral+Written), desirable

Responsibilities

Administration and Support: 45% (timesheets, freelance payments, travel requests, requisitions, phone bills, accreditations, press cards, database maintenance, etc.).

Management of Staff and Office: 30% (scheduling, tracking comp time, directing work assignments, organizing meetings, organizing and orienting visits/visitors, coordinating with CNR units such as the library, music library, ISU, etc.).

Budgeting 10% (projections, tracking, advising the Director of Central News on spending, liaising with BS&O Budget Manager, etc.).

Ad hoc projects - 10% (as assigned).

Content - 5 % (D-Wire, translations).

Administration and Support

Performs a wide range of administrative and general duties of a highly responsible and confidential nature.

Acts as a liaison between the Central Newsroom and other departments on administrative and operational matters (BS&O, housing, documentation, travel, procurement, etc.).

With guidance from the Manager of Operational Initiatives and Support in BS&O, keeps abreast of new company policies and procedures, informing CNR management and staff of administrative polices and procedures and ensuring compliance (training staff in new procedures or arranging training when necessary).

Responsible for securing accreditations for CNR journalists.

Processes travel requests, timesheets, requisitions, expense reports, freelance contracts, freelance payments, etc., on behalf of CNR staff and the department.

Develops and implements new operational procedures for the Central Newsroom as appropriate and in consultation with BS&O.

Maintains department databases and files.

Produces correspondence on behalf of CNR to external contacts.

Management of Staff and Office

Assists in the management of CNR’s operation and is heavily involved in management planning, strategic change, and decision-making.

Approves operational decisions, requests, expenditures and recommendations on behalf of the Broadcast Service Director in his/her absence, according to agreed guidelines and policies.

Ensures that CNR operates at full capacity at all times, including workspace assignments, computers, telephone service, studio equipment, facilities, and other resources (e.g., arranging seating, equipment repairs or procuring new equipment as needed) and responsible for the general order of all office materials and equipment, liaising with other departments as necessary.

Arranges and communicates staffing schedules for CNR in cooperation with CNR management.

Tracks CNR staff members’ compensatory time

Assists with the intake and orientation of new staff (liaising with HR and others to arrange access cards, work spaces, housing, etc., as well as providing guidance to new employees on operational and administrative matters within CNR) as well as exit procedures for outgoing staff in cooperation with HR.

Coordinates visits to CNR by guests and freelancers (arranging for RFE/RL building access cards, work space, housing, per diem and other expense reimbursement as necessary).

Organizes departmental meetings.

Budgeting

Processes and keeps current CNR's financial records including invoices, purchase orders, requisitions and/or payroll-staffing data; gathers supporting documentation for Exec. Producer's review and approval.

Tracks and monitors the department's expenses/spending against monthly budget reports. Calculates and/or verifies specific line items, expense totals and account balances. Identifies errors/problems, follows-up with finance dept. as necessary to ensure corrective entries are made; interfaces and "troubleshoots" with BS&O's Budget Manager as required. Keeps CNR Director as well as newsroom unit heads informed of changes.

Compiles, creates, organizes and maintains spreadsheets/ documentation/records; updates or purges information as necessary within databases.

Ad hoc Projects

Undertakes special projects as assigned.

Content

Coordinates and issues daily D-wire summaries.

Assists with translations.

Apply now

Should you be interested in this position please apply by sending your CV and a cover letter in English to jobs@rferl.org , including in the subject line the vacancy number as above.

Appointment against this post is on a local basis only. Please note that for the locally advertised positions preference will be given to those with a work permit and/or a valid residence status in the Czech Republic. Locally recruited employees should reside within commuting distance of Prague, Czech Republic, or be willing to move to take up work. They are not eligible for allowances applicable to candidates who are internationally recruited. Rather, they receive statutory benefits as per Czech labor law. Salary scales for locally recruited employees are based on the best prevailing local conditions. RFE/RL does, however, cover the costs of interview travel and, upon appointment, some relocation costs.
Note: In response to changing operational requirements, RFE/RL retains the discretion not to make an appointment, or to modify the job specifications for a particular vacancy.


By replying to this advertisement or sending your CV and/or other personal data to RadioFreeEurope/RadioLiberty, you are agreeing to having your data saved and managed by employees of the HR department of the company for possible future reference in full accordance with the law (no. 101/2000 Sb. regarding personal data protection). This agreement may only be withdrawn by a written revocation and remains valid until that date. However no longer than 5 years.
Thank you

Odpovědí na tento inzerát či zasláním Vašeho životopisu a případných dalších osobních materiálů do společnosti RadioFreeEurope/RadioLiberty dáváte souhlas ke zpracování a uchování Vašich osobních údajů dle zákona č. 101/2000 Sb., o ochraně osobních údajů. Tento souhlas platí až do jeho odvolání písemnou formou, maximálně však po dobu 5 let.
Děkujeme

Who we are ...

Radio Free Europe/Radio Liberty (RFE/RL) is an international news organization based in Washington, D.C. and Prague, Czech Republic. RFE/RL's programs -- via radio, the Internet, and television -- reach influential people in 23 countries, including Afghanistan, Iran, Russia, the Caucasus, and Central Asian nations. RFE/RL's mission is to provide accurate and reliable news and information to domestic audiences in the local language. RFE/RL broadcasts in 26 languages and attracts more than 26 million weekly listeners and online visitors. With more than 400 journalists, 750 freelancers, and 17 local bureaus, RFE/RL is one of the most comprehensive news operations in the world. It is funded by the U.S. Congress through the Broadcasting Board of Governors (BBG).

RFE/RL Standards

RFE/RL is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Positions at RFE/RL are considered Public Trust Positions, with appointment contingent upon the positive outcome of a background investigation.

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