Reporting to the Director of Central News, the CNR Office Manager is responsible for the efficient functioning of the operational aspects of the Central Newsroom (CNR) as well as supervising or assisting in supervising all non-editorial activities of the department. Duties include, but are in not limited to, routine and unanticipated administrative responsibilities, from scheduling and budgeting to interacting with other broadcasting and operational divisions of RFE/RL. The CNR Office Manager must also keep abreast of all changes in administrative and operational policies and procedures, as well as communicate, explain and ensure compliance within CNR.
Business administration or related field (BA - Bachelor degree), mandatory
Administration (min. 3-5 years), mandatory
Previous experience working in a multicultural or a multinational environment; or experience living and working abroad, preferably in relevant RFE/RL target regions., desirable
Analytical Skills - Ability to use a methodical step/by step approach to breaking down complex problems or processes into their constituent parts; to identify cause and effect patterns and analyze problems to arrive at an appropriate solution, mandatory
Understands and meets customer needs in a helpful way, whether they are internal or external clients, mandatory
Communication skills; written and verbal., mandatory
Previous experience handling confidential data., mandatory
Accuracy and detail orientation, mandatory
End-user knowledge of MS Office applications., mandatory
Organizational skills, mandatory
Ability to quickly anticipate, trouble-shoot and resolve problems, mandatory
End-user knowledge of Lotus Notes., desirable
Czech language (Proficient), mandatory
English language (Proficient), mandatory
Broadcast region language (Working Knowledge Oral+Written), desirable
Administration and Support: 45% (timesheets, freelance payments, travel requests, requisitions, phone bills, accreditations, press cards, database maintenance, etc.).
Management of Staff and Office: 30% (scheduling, tracking comp time, directing work assignments, organizing meetings, organizing and orienting visits/visitors, coordinating with CNR units such as the library, music library, ISU, etc.).
Budgeting 10% (projections, tracking, advising the Director of Central News on spending, liaising with BS&O Budget Manager, etc.).
Ad hoc projects - 10% (as assigned).
Content - 5 % (D-Wire, translations).
Administration and Support
Performs a wide range of administrative and general duties of a highly responsible and confidential nature.
Acts as a liaison between the Central Newsroom and other departments on administrative and operational matters (BS&O, housing, documentation, travel, procurement, etc.).
With guidance from the Manager of Operational Initiatives and Support in BS&O, keeps abreast of new company policies and procedures, informing CNR management and staff of administrative polices and procedures and ensuring compliance (training staff in new procedures or arranging training when necessary).
Responsible for securing accreditations for CNR journalists.
Processes travel requests, timesheets, requisitions, expense reports, freelance contracts, freelance payments, etc., on behalf of CNR staff and the department.
Develops and implements new operational procedures for the Central Newsroom as appropriate and in consultation with BS&O.
Maintains department databases and files.
Produces correspondence on behalf of CNR to external contacts.
Management of Staff and Office
Assists in the management of CNR’s operation and is heavily involved in management planning, strategic change, and decision-making.
Approves operational decisions, requests, expenditures and recommendations on behalf of the Broadcast Service Director in his/her absence, according to agreed guidelines and policies.
Ensures that CNR operates at full capacity at all times, including workspace assignments, computers, telephone service, studio equipment, facilities, and other resources (e.g., arranging seating, equipment repairs or procuring new equipment as needed) and responsible for the general order of all office materials and equipment, liaising with other departments as necessary.
Arranges and communicates staffing schedules for CNR in cooperation with CNR management.
Tracks CNR staff members’ compensatory time
Assists with the intake and orientation of new staff (liaising with HR and others to arrange access cards, work spaces, housing, etc., as well as providing guidance to new employees on operational and administrative matters within CNR) as well as exit procedures for outgoing staff in cooperation with HR.
Coordinates visits to CNR by guests and freelancers (arranging for RFE/RL building access cards, work space, housing, per diem and other expense reimbursement as necessary).
Organizes departmental meetings.
Processes and keeps current CNR's financial records including invoices, purchase orders, requisitions and/or payroll-staffing data; gathers supporting documentation for Exec. Producer's review and approval.
Tracks and monitors the department's expenses/spending against monthly budget reports. Calculates and/or verifies specific line items, expense totals and account balances. Identifies errors/problems, follows-up with finance dept. as necessary to ensure corrective entries are made; interfaces and "troubleshoots" with BS&O's Budget Manager as required. Keeps CNR Director as well as newsroom unit heads informed of changes.
Compiles, creates, organizes and maintains spreadsheets/ documentation/records; updates or purges information as necessary within databases.
Ad hoc Projects
Undertakes special projects as assigned.
Coordinates and issues daily D-wire summaries.
Assists with translations.
Should you be interested in this position please apply by sending your CV and a cover letter in English to email@example.com , including in the subject line the vacancy number as above.
Appointment against this post is on a local basis only. Please note that for the locally advertised positions preference will be given to those with a work permit and/or a valid residence status in the Czech Republic. Locally recruited employees should reside within commuting distance of Prague, Czech Republic, or be willing to move to take up work. They are not eligible for allowances applicable to candidates who are internationally recruited. Rather, they receive statutory benefits as per Czech labor law. Salary scales for locally recruited employees are based on the best prevailing local conditions. RFE/RL does, however, cover the costs of interview travel and, upon appointment, some relocation costs.
Note: In response to changing operational requirements, RFE/RL retains the discretion not to make an appointment, or to modify the job specifications for a particular vacancy.
By replying to this advertisement or sending your CV and/or other personal data to RadioFreeEurope/RadioLiberty, you are agreeing to having your data saved and managed by employees of the HR department of the company for possible future reference in full accordance with the law (no. 101/2000 Sb. regarding personal data protection). This agreement may only be withdrawn by a written revocation and remains valid until that date. However no longer than 5 years.
Odpovědí na tento inzerát či zasláním Vašeho životopisu a případných dalších osobních materiálů do společnosti RadioFreeEurope/RadioLiberty dáváte souhlas ke zpracování a uchování Vašich osobních údajů dle zákona č. 101/2000 Sb., o ochraně osobních údajů. Tento souhlas platí až do jeho odvolání písemnou formou, maximálně však po dobu 5 let.