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Travel & Shipping Specialist

Open until best-qualified candidate is selected.

Please quote vacancy number: ADM1687-2201


JOB SUMMARY

Reporting to the Manager, Travel & Shipping, is responsible for all aspects of travel and shipping of household effects for staff members and accompanying dependents, as well as for travel arrangements for freelancers, consultants, candidates for vacant positions, and others whose travel is paid for by RFE/RL. Work is performed with a full day to day independence, however policy issues and protracted problems are to be discussed with the Manager.

RESPONSIBILITIES

  1. Secures business/home leave travel for employees, dependents, freelancers, consultants, interns and others with an authorized Travel Authorization through an outsourced service provider, as well through direct contacts with hotels, shipping and travel agencies and others.
  2. Maintains databases for Home Leave and Monthly Travel Activity.
  3. Prepares reports on all activities as required by the Finance Department.
  4. Arranges shipping of household goods through an outsourced service provider for new hires, transfers, and final returns, including accompanying dependents. Prepares customs documentation. Files all shipping documentation.
  5. Checks and prepares invoices for approval and payment. Follows up with service providers on discrepancies and unclear charges. Liaises with staff of travel agency and relocation firm. Liaises with administrative assistants, staff of the Finance department, and other RFE/RL departments.
  6. Deals with all manners of questions, enquiries, complaints, and any and all other matters regarding travel and shipping, including documentation, changes of travel plans, RFE/RL policy on relocation and travel, allowances, and lost and damaged goods. Exercises good judgment and takes responsibility for resolving complex policy decisions and difficult problems with minimal assistance/oversight required by the Manager.
  7. Calculates quarterly Per diems to the RFE/RL broadcast areas according to DOS/US State Department List.
  8. Substitutes Housing Coordinator during scheduled leave and unscheduled absences.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education:

•        Secondary education in business administration or a related field

•        General Secondary education

•        Combination of education and experience

 

Work Experience:

•        Administration 3 - 5 years (Desirable)

•        Previous experience working in a multicultural or a multinational environment; or experience living and working abroad, preferably in relevant RFE/RL target regions. (Desirable)

 

Competencies:

•        Ability to quickly anticipate, trouble-shoot and resolve problems 4-Very Good (Mandatory)

•        Ability to work under pressure 4-Very Good (Mandatory)

•        Ability to work with others on a team - be a team player, who can interact and operate effectively with peers and other associates within a collegial, and yet demanding work environment. (Mandatory)

•        Communication skills; written and verbal. (Desirable)

•        Dependability & reliability (Mandatory)

•        End-user knowledge of PeopleSoft (Desirable)

•        End-user knowledge of MS Office applications. (Mandatory)

•        Experience in arranging travel and accommodation for customers (dealing with clients and service providers). (Mandatory)

•        Office practices (Mandatory)

•        Organizational skills (Mandatory)

•        Understands and meets customer needs in a helpful way, whether they are internal or external clients (Desirable)

 

Languages:

•        Czech language Native (Mandatory)

•        English language Proficient (Mandatory)

•        Russian language Working Knowledge Oral+Written (Desirable)

•        Another relevant language Working Knowledge Oral+Written (Desirable)

Should you be interested in this position please apply by submitting your CV and a cover letter in English.

Apply Now

Appointment against this post is on a local basis only. Please note that for the locally advertised positions preference will be given to those with a work permit and/or a valid residence status in the Czech Republic. Locally recruited employees should reside within commuting distance of Prague, Czech Republic, or be willing to move to take up work. They are not eligible for allowances applicable to candidates who are internationally recruited. Rather, they receive statutory benefits as per Czech labor law. Salary scales for locally recruited employees are based on the best prevailing local conditions. RFE/RL does, however, cover the costs of interview travel and, upon appointment, some relocation costs.
Note: In response to changing operational requirements, RFE/RL retains the discretion not to make an appointment, or to modify the job specifications for a particular vacancy.


By replying to this advertisement or sending your CV and/or other personal data to RadioFreeEurope/RadioLiberty, you are agreeing to having your data saved and managed by employees of the HR department of the company for possible future reference in full accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) GDPR and Act No 110/2019 Coll., on personal data processing. This agreement may only be withdrawn by a written revocation and remains valid until that date. However no longer than 5 years.

Odpovědí na tento inzerát či zasláním Vašeho životopisu a případných dalších osobních materiálů do společnosti RadioFreeEurope/RadioLiberty dáváte souhlas ke zpracování a uchování Vašich osobních údajů dle Nařízení Evropského parlamentu a Rady (EU) 2016/679 ze dne 27. dubna 2016 o ochraně fyzických osob v souvislosti se zpracováním osobních údajů a o volném pohybu těchto údajů a o zrušení směrnice 95/46/ES (obecné nařízení o ochraně osobních údajů), dále jen GDPR a zákona č. 110/2019 Sb., o zpracování osobních údajů. Tento souhlas platí až do jeho odvolání písemnou formou, maximálně však po dobu 5 let.

Privacy Notice for RFE/RL Job Applicants

RFE/RL, Inc. is a private, nonprofit corporation funded by a grant from the U.S. Congress through the U.S. Agency for Global Media (USAGM). Due to RFE/RL’s special character, the countries in which RFE/RL operates, and the type of work RFE/RL performs, it is RFE/RL's obligation to verify the accuracy of information provided by each applicant in order to ensure the safety and security of our employees and workplace. RFE/RL must ensure that everybody who advances to the final stage of the selection process for a position at RFE/RL and who wishes to enter into an employment relationship with RFE/RL must undergo pre-employment background check.

With respect to the above, RFE/RL informs you, as an applicant, that your employment at RFE/RL is contingent on the successful completion of pre-employment check.

Therefore after your acceptance of RFE/RL‘s offer letter, you will be subject of pre-employment check (performed by external Czech entity). Detailed information about collection and processing of your personal data in this matter will be provided to you together with the offer letter.

Privacy Notice for RFE/RL Internship or Fellowship Applicants

The process described above largely applies to applicants for internships and fellowships as well – simply replace the word “employment” with “internship” or “fellowship” as applicable.

Who we are ...

Radio Free Europe/Radio Liberty (RFE/RL) is an international news organization headquartered in Prague, Czech Republic and Washington, D.C., with 21 bureaus throughout Russia, Central Asia, Afghanistan, and Central and Eastern Europe. Reporting in 27 languages across 23 countries, RFE/RL is one of the most comprehensive news operations in the world, providing responsibly reported, fact-based news in countries where media freedoms are under threat or banned outright. From Iran and Pakistan to Hungary, Ukraine, and Azerbaijan, RFE/RL journalists give audiences what they can't always get from their own local media: uncensored information and open debate. Reporting via digital, TV, and radio platforms, RFE/RL has a measured weekly reach of 38.1 million people. A private nonprofit, RFE/RL is funded by the U.S. Congress through the U.S. Agency for Global Media. RFE/RL's editorial independence is protected by U.S. law.

RFE/RL Standards

RFE/RL is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Positions at RFE/RL are considered Public Trust Positions, with appointment contingent upon the positive outcome of a background investigation.

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