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Office Administrator

Open until best-qualified candidate is selected.

Please quote vacancy number: ADMB022-2301

Reporting to the Head of Office, the Office Administrator is responsible for the efficient functioning of the operational aspects of the RFE/RL’s office including managing our reception area. Your responsibilities will include helping the Head of Office with legalization process of the employees, scheduling meetings and appointments, liaising with service providers, ordering office supplies, greeting visitors and providing general administrative support to our employees.


Manage reception area of RFE/RL Office including but not limited to greeting and escorting visitorsissuing visitor passes, accompanying visitors and informing about rules and procedures.

  • Coordinate legalization process (visas, TRPs) of the employees.     
  • Assist with scheduling meetings and appointments.
  • Manage incoming and outgoing correspondence flow by registering and filing physical and digital documents, ensure appropriate storage, manage incoming and outgoing courier and post deliveries.
  • Assist with organizing appropriate work environment including but not limited to ordering stationery, office supplies and equipment, as well as maintaining cleanliness in the common areas of the office.
  • Liaise with office building management representatives and various service providers (cleaning services, maintenance, engineering) to ensure smooth functioning of the office.
  • Provide support to staff and visitors by arranging transport (taxis, car rentals etc.).
  • Partner with HR to assist with various issues related to office operations and procedures.
  • Coordinate with IT department on office equipment maintenance and requests.
  • Act as additional point of contact for security and access control related issues.
  • Liaise with and assist Finance Officer on receipt and timely processing of invoices and payments.
  • Assists the Office management and journalistic team leads with managing contract and price negotiations with office vendors and various service providers.
  • Assists the Head of the Office with managing the office budget, ensure accurate and timely reporting.
  • Help respond to employee requests regarding office issues and provide general information about living in Lithuania
  • Help plan and deliver in-house or off-site activities and events (visits, conferences etc.).
  • Provide assistance with translation.

Performs other related duties as assigned.



  • Undergraduate degree or higher professional education is desirable.  

Work Experience:

  • Minimum three (3) years experience in office administration tasks.
  • Previous experience with migration process in Lithuania would be an advantage.


  • Ability to quickly anticipate, trouble-shoot and resolve problems.
  • Accuracy and detail orientation.
  • Understands and meets customer needs in a helpful way, whether they are internal or external clients.
  • Excellent verbal and written communication skills.
  • End-user knowledge of MS Office applications.
  • Organizational skills.


  • Full professional literacy in Lithuanian language;
  • Professional literacy in English and Russian languages

Should you be interested in this position please apply by submitting your CV and a cover letter in English.

Apply Now

By replying to this advertisement or sending your CV and/or other personal data to RadioFreeEurope/RadioLiberty, you are agreeing to having your data saved and managed by employees of the HR department of the company for possible future reference in full accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) GDPR and Act No 110/2019 Coll., on personal data processing. This agreement may only be withdrawn by a written revocation and remains valid until that date. However no longer than 5 years.

Odpovědí na tento inzerát či zasláním Vašeho životopisu a případných dalších osobních materiálů do společnosti RadioFreeEurope/RadioLiberty dáváte souhlas ke zpracování a uchování Vašich osobních údajů dle Nařízení Evropského parlamentu a Rady (EU) 2016/679 ze dne 27. dubna 2016 o ochraně fyzických osob v souvislosti se zpracováním osobních údajů a o volném pohybu těchto údajů a o zrušení směrnice 95/46/ES (obecné nařízení o ochraně osobních údajů), dále jen GDPR a zákona č. 110/2019 Sb., o zpracování osobních údajů. Tento souhlas platí až do jeho odvolání písemnou formou, maximálně však po dobu 5 let.

Who we are ...

Radio Free Europe/Radio Liberty (RFE/RL) is an international news organization headquartered in Prague, Czech Republic and Washington, D.C., with 21 bureaus throughout Russia, Central Asia, Afghanistan, and Central and Eastern Europe. Reporting in 27 languages across 23 countries, RFE/RL is one of the most comprehensive news operations in the world, providing responsibly reported, fact-based news in countries where media freedoms are under threat or banned outright. From Iran and Pakistan to Hungary, Ukraine, and Azerbaijan, RFE/RL journalists give audiences what they can't always get from their own local media: uncensored information and open debate. Reporting via digital, TV, and radio platforms, RFE/RL has a measured weekly reach of 38.1 million people. A private nonprofit, RFE/RL is funded by the U.S. Congress through the U.S. Agency for Global Media. RFE/RL's editorial independence is protected by U.S. law.

RFE/RL Standards

RFE/RL is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Positions at RFE/RL are considered Public Trust Positions, with appointment contingent upon the positive outcome of a background investigation.