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Office Manager, Current Time TV Channel

Open until best-qualified candidate is selected.

Please quote vacancy number: CT5162-1801


We are seeking an Office Manager to join our Current Time TV Channel team. The channel is a 24-hour Russian language television and digital news network aimed at audiences in Russia, the countries of Central and Eastern Europe, and around the world. You will responsible for the efficient functioning of the operational aspects of the Current Time newsroom, as well as supervising or assisting in supervising all non-editorial activities of the Current Time department. Your duties will include routine and unanticipated administrative responsibilities, from scheduling and budgeting to interacting with other broadcasting and operational divisions of RFE/RL. You will also cooperate with the Supervisor for RFE/RL News Administration to keep abreast of all changes in administrative and operational policies and procedures, as well as communicate, explain and ensure compliance within the department.

RESPONSIBILITIES include (the list is not exhaustive)

  • Assistance in the management of the department’s operation and involvement in management planning, strategic change, and decision-making.
  • Work coordination with the Channel’s current News Administration Coordinator to ensure efficient running of the operational aspects of the department.
  • Liaison between the newsroom and other departments on administrative and operational matters.
  • Liaison with freelancers to check their payments against their editorial contributions as required.
  • Timely processing of timesheets, freelance contracts, freelance payments, etc., on behalf of the staff and team leaders.
  • Ensuring that department operates at full capacity, including workspace assignments, computers, telephone service, studio equipment, facilities, and other resources and responsible for the general order of all office materials and equipment, liaising with other departments as necessary.
  • Arrangement and communication of staffing schedules for the department in cooperation with the management.
  • Assistance with the intake and orientation of new staff as well as exit procedures for outgoing staff in cooperation with HR.
  • Coordination of visits to the department by guests and freelancers (arranging for RFE/RL building access cards, work space, housing, per diem and other expense reimbursement as necessary).
  • Processing current financial records including invoices, purchase orders, requisitions and/or payroll-staffing data.
  • Tracking and monitoring the department's expenses/spending against monthly budget reports. Calculating and/or verifying specific line items, expense totals and account balances. Identifying errors/problems and following-up with finance department as necessary.
  • Maintenance of department databases and files.
  • Engaging in special projects as assigned.

QUALIFICATIONS

  • Business administration or related field BA - Bachelor degree
  • Work in administration 5-8 years
  • Previous experience working in a multicultural or a multinational environment; or experience living and working abroad, preferably in relevant RFE/RL target regions. (Desirable)
  • Ability to quickly anticipate, trouble-shoot and resolve problems.
  • Accuracy and detail orientation.
  • Analytical Skills - Ability to use a methodical step by step approach to breaking down complex problems or processes into their constituent parts; to identify cause and effect patterns and analyze problems to arrive at an appropriate solution.
  • Communication skills; written and verbal.
  • End-user knowledge of Lotus Notes. (Desirable)
  • End-user knowledge of MS Office applications.
  • Organizational skills
  • Previous experience handling confidential data.
  • Understands and meets customer needs in a helpful way, whether they are internal or external clients
  • LANGUAGES:
  • Russian language at native level, mandatory
  • Czech language Proficient
  • English language Working Knowledge Oral+Written

Should you be interested in this position please apply by submitting your CV and a cover letter in English.

Apply Now

Appointment against this post is on a local basis only. Please note that for the locally advertised positions preference will be given to those with a work permit and/or a valid residence status in the Czech Republic. Locally recruited employees should reside within commuting distance of Prague, Czech Republic, or be willing to move to take up work. They are not eligible for allowances applicable to candidates who are internationally recruited. Rather, they receive statutory benefits as per Czech labor law. Salary scales for locally recruited employees are based on the best prevailing local conditions. RFE/RL does, however, cover the costs of interview travel and, upon appointment, some relocation costs.
Note: In response to changing operational requirements, RFE/RL retains the discretion not to make an appointment, or to modify the job specifications for a particular vacancy.


By replying to this advertisement or sending your CV and/or other personal data to RadioFreeEurope/RadioLiberty, you are agreeing to having your data saved and managed by employees of the HR department of the company for possible future reference in full accordance with the law (no. 101/2000 Sb. regarding personal data protection). This agreement may only be withdrawn by a written revocation and remains valid until that date. However no longer than 5 years.
Thank you

Odpovědí na tento inzerát či zasláním Vašeho životopisu a případných dalších osobních materiálů do společnosti RadioFreeEurope/RadioLiberty dáváte souhlas ke zpracování a uchování Vašich osobních údajů dle zákona č. 101/2000 Sb., o ochraně osobních údajů. Tento souhlas platí až do jeho odvolání písemnou formou, maximálně však po dobu 5 let.
Děkujeme

Who we are ...

Radio Free Europe/Radio Liberty (RFE/RL) is an international news organization based in Washington, D.C. and Prague, Czech Republic. RFE/RL's programs -- via radio, the Internet, and television -- reach influential people in 23 countries, including Afghanistan, Iran, Russia, the Caucasus, and Central Asian nations. RFE/RL's mission is to provide accurate and reliable news and information to domestic audiences in the local language. RFE/RL broadcasts in 26 languages and attracts more than 26 million weekly listeners and online visitors. With more than 400 journalists, 750 freelancers, and 17 local bureaus, RFE/RL is one of the most comprehensive news operations in the world. It is funded by the U.S. Congress through the Broadcasting Board of Governors (BBG).

RFE/RL Standards

RFE/RL is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Positions at RFE/RL are considered Public Trust Positions, with appointment contingent upon the positive outcome of a background investigation.

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