Reporting to the Director of Procurement, the Buyer is responsible for a range of procurement activities that impact accomplishment of RFE/RL’s mission objectives in maintaining the public trust in RFE/RL’s operations. The Buyer serves as a technical procurement specialist with responsibility for purchasing activities consistent with RFE/RL’s grant and the provisions of OMB Circular A-110. Assignments span the procurement spectrum from initial planning, through assisting technical staff in describing procurement requirements in terms of specifications or assisting with market research, conducting proposal evaluations, awarding purchase orders, conducting price analysis and monitoring, performance assessment, problem resolution and close out. Coordination is required with organizational elements within RFE/RL and among outside entities seeking or doing business with RFE/RL.
- Competes, negotiates, and awards purchase orders. Functions as a technical specialist working with program staff to identify procurement needs to accomplish program mission requirements. Assignments include:
- Fulfills orders in a timely manner, and prioritizes in urgent cases.
- Insures that requested item(s) is clearly identified, may request further clarification if the requisitions lacks sufficient information (specification, manufacturer, model or par number) insure that the correct the correct goods or services are ordered.
- Takes into account other relevant data (weight of items, shipping cost, etc) to ensure overall cost of a bid is calculated and taken into consideration.
- Evaluates & summarizes received bids and awards orders.
- Ensures that funding is provided for each procurement activity.
- Uses corporate purchase card for small purchases as appropriate and reports expenditures monthly to finance.
- Requests price quotations (RFQs) or proposals (RFPs), keeps track of deadlines for submissions of bids and informs vendors of bids acceptance/denial after award is made.
- Communicates any order changes (item out of stock, back ordered or discontinued), to requestor, subsequently works with vendor and requestor to come up & agree on satisfactory substitute within the approved price range and time frame. Responds to requestors’ inquiries regarding status of orders.
- Reports contract deficiencies/ order discrepancies to the Procurement Director.
- Assists he Procurement Director in awarding procurement actions as required.
- Maintains procurement files such that the contractor basis of selection is clearly evident and substantiated; provide justification if there is a lack of competition, provide price analysis, incorporates applicable US statues, insure the procurement instrument is complete and sound agreement and the best interest of RFE/RL’s in the expenditure of federal funds.
- Keeps e-Procurement database in PeopleSoft current with processed procurement transactions: requisitions and purchase orders. Enters new vendors in PeopleSoft upon request and updates vendors’ data if necessary.
- Maintains lease agreements and charts, working with the Prague Accounting staff to ensure the proper requisitioning, payments, close-out, and return of all leased assets.
- Works closely with the Contracts and Competitions Office to ensure compliance with our lease agreements and to maintain a positive relationship with Leasing Companies.
- Performs a variety of procurement technical roles as required. Participates in meetings as a buyer. As needed, evaluates proposals as a member of technical and or cost evaluation panels or integrated procurement teams.
- Performs other related duties as assigned.
- Business administration or related field BA - Bachelor degree (Desirable)
- Combination of education and experience
- Administration 2-5 years (Mandatory)
- Previous experience in procurement, contract negotiations. 2-5 years (Mandatory)
- Previous experience working in a multicultural or a multinational environment; or experience living and working abroad, preferably in relevant RFE/RL target regions. (Desirable)
- Accuracy and detail orientation (Mandatory)
- Analytical Skills - Ability to use a methodical step/by step approach to breaking down complex problems or processes into their constituent parts; to identify cause and effect patterns and analyze problems to arrive at an appropriate solution (Desirable)
- Dependability & reliability (Mandatory)
- End-user knowledge of Lotus Notes. (Desirable)
- End-user knowledge of MS Office applications. (Mandatory)
- Knowledge of OMB Circulars A-110, any federal statutes and Executive Orders pertinent to Federal grantees. Basic understanding of the difference between procurement/contracting requirements for a federal agency vs a federal grantee. (Desirable)
- Knowledge of financial legislation including tax law, experience with application of the legislation in an international environment. (Desirable)
- Negotiating (Desirable)
- Relevant software knowledge (Desirable)
- Broadcast region language Working Knowledge Oral+Written (Desirable)
- Czech language Proficient (Mandatory)
- English language Proficient (Mandatory)
Should you be interested in this position please apply by submitting your CV and a cover letter in English.
Appointment against this post is on a local basis only. Please note that for the locally advertised positions preference will be given to those with a work permit and/or a valid residence status in the Czech Republic. Locally recruited employees should reside within commuting distance of Prague, Czech Republic, or be willing to move to take up work. They are not eligible for allowances applicable to candidates who are internationally recruited. Rather, they receive statutory benefits as per Czech labor law. Salary scales for locally recruited employees are based on the best prevailing local conditions. RFE/RL does, however, cover the costs of interview travel and, upon appointment, some relocation costs.
Note: In response to changing operational requirements, RFE/RL retains the discretion not to make an appointment, or to modify the job specifications for a particular vacancy.